Fleet accounts
One account for every unit you run.
For contractors, yards and fleets with more than a few units. Every truck, trailer, generator and machine on one plan, so service happens before breakdowns do.
What you get
- Unit history
- every job, by unit number
- PM plans
- by miles or engine hours
- Approvals
- your limits, your people
- PO numbers
- your format, on every invoice
- Invoices
- emailed the day the job is done
- Statement
- monthly
- Payment
- by check; online payment coming
- A plan for every unit. PM on the miles or hours you choose, with a reminder before it's due, so units come in on your schedule, not on a tow truck.
- Your rules. Who can approve, your spending limit, and your PO number on every invoice.
- Line-by-line estimates. Approve what you want done. Declined lines stay on file for next time.
- One record, both sides. Your fleet lives in ShopHub, our in-house system: history, plans, estimates and invoices in one place, the same one we work from.
- QR stickers. One on each unit, so a driver can scan it to report a problem.
Core competency
ShopHub, the system behind the work.
We built our own shop management system, in-house: a big shop's workflow on a small, nimble footprint. Every unit, job, part, estimate and invoice lives in one place, in every mechanic's hand on a phone or tablet, in the shop and in the field, and on the screens in the office.
Customersfleet owners, foremen, the office
- A history for every unit: every job, reading and part, by unit number
- PM plans by miles or hours, with a reminder before each one is due
- Estimates line by line, so you approve only what you want
- Invoices the same day, with your PO number in your format, and a monthly statement
- Records ready for an annual inspection, an audit or a resale
More hours working, fewer surprises, and less time chasing paperwork.
Suppliersparts houses, dealers, specialists
- Clear purchase orders with our PO number, the part and the unit it's for
- Quote requests in one place, not scattered across texts
- Your bills matched to our orders, so they're paid without back-and-forth
- Warranty and returns tracked to the job they came from
Clean orders, prompt payment, and steady repeat business for suppliers who deliver.
Our crewthe people doing the work
- The day's jobs, the unit's history and the parts on one phone screen
- Time clocked to the job from anywhere, shop or field
- Less paperwork after hours, more time on the tools
- Training built into the system, so new people learn our way fast
Better work, done right the first time, by people who aren't buried in forms.
Why our own system matters
Most small shops run on paper, a whiteboard and memory. We built ShopHub so the shop runs on a record you can trust.
| The usual way | With ShopHub | |
|---|---|---|
| Unit history | On paper, or in someone's memory | Every job, reading and part, by unit number, on hand in the field |
| Maintenance due | Found out when it breaks | Planned by miles or hours, with a reminder before it's due |
| Estimates | A number over the phone | Line by line. You approve only what you want |
| Invoices | Days or weeks after the job | The same day, with your PO number on it |
| Parts orders | Phone tag with the parts counter | Clear purchase orders, tied to the unit and the job |
| In the field | Notes on a clipboard, typed up later | The job, the history and the parts list on the tech's phone |
Built in-house, around the way our shop works. When a customer or supplier needs something to work differently, we change it ourselves, instead of waiting on a software company.
Already work with us?
We're switching on customer and supplier sign-in one account at a time. Ask us to set up yours.
We invest to grow with you.
We put money back into our people, our systems and our shop. As your fleet grows, we grow with it, and we keep bringing you the kind of asset management tools usually only the biggest fleets get.
Small enough to know your trucks by unit number. Equipped to look after all of them.
Getting started
Setting up a fleet account takes one conversation.
- Talk to us
Tell us about your units and how you like to work.
- We load your fleet
Your unit list goes into ShopHub with a PM plan for each.
- Your PO format
Tell us how your company numbers its POs, and we put it on every invoice.
- Invoices to the right person
Tell us who in accounts payable gets our invoices.
- Sign in
Once your account is set up, your team gets a sign-in. No password: a code by email.
Set up a fleet account
Call or send a request and we'll walk you through it.